8 Reasons To Use A Content Management System | Why use a CMS?


What is a Content Management System?

A content management system, also called CMS, is a tool that helps users create, manage, and modify the content on a website. When you use a CMS, there is no need to have specialized technical knowledge.

Top CMS in the market

Want to know some of the best CMS platforms available in the market? We have compiled the list for you. Here they are:

  • WordPress.org
  • HubSpot CMS Hub
  • Joomla
  • WooCommerce
  • Drupal
  • Wix
  • Shopify
  • Magneto

All of them are widely accepted and used by organizations across the world owing to the amazing features and flexibility they offer.

Do you use a CMS for your organization? If not, we can help you decide why you need a CMS. Here are the top 8 reasons to use a content management system for your organization:

  1. Easy collaboration and access

A content management system will allow all your teammates to not only have access to your website but also collaborate on different projects. With the help of individual accounts, they can easily edit, add, and update content on the website right from their desktop.

The content management system also keeps all your online content in one place that is accessible to all. That means you don’t have to share different files with different individuals, thereby saving unnecessary stress.

All you need is a computer or smartphone and a stable internet connection to manage all your content.

  1. Previous and testing 

Do you know what is the beauty of a CMS system? You can easily preview the website with a single click and make changes accordingly. To do a similar thing on HTML, it gets difficult and messy.

In certain situations, you need to copy and paste your HTML coding into a text file, save it, and open it with your browser. Then only you can preview your website. If you spot an error in your file, it is much harder to correct and embed it with your existing code for the website.

  1. Predesigned templates 

Most of the content management system platforms come with a variety of pre-designed templates so that you can easily customize the appearance of your website.

You can choose a responsive template, for instance, to make sure that your website looks good on a particular device. You need not write a bunch of code to prepare the design and other stuff. Not only these templates will save your time to design, but also make a website redesign much simpler.

  1. Improved security 

A data breach is amongst the most common threats that hover over businesses, whether large or small, especially during the current situation of a pandemic. Businesses are becoming a prime target of hackers trying to attack for their benefit.

So, if you own a website, online security should be one of your top priorities. A content management system comes with various security features to help you secure your business website and content.

  1. It streamlines scheduling 

When you are working with a decent CMS, you can get a glance view of the status of all content that is present. Whether the content is live, under review, or a draft, you can have access to it.

This feature isn’t just confined to the blog posts but also the product pages and other website content. You can easily assign tasks and check whether the assigned person has done it or not.

In addition to that, you can also integrate the planned content with your marketing plan so that everyone is updated with the status.

  1. Extensive plugin ecosystem

Starting from SEO tools to contact forms to site security to e-commerce functionality, you can integrate an endless number of plugins into your content management system.

So if you want more functionalities out of your website, you can easily download and install plugins to your website with the help of a content management system.

  1. Sitewide changes

When you want to make sitewide changes on a typical static site, it can get really difficult. Making individual changes might cause issues with certain other pages of the website. It can also cause technical issues or site vulnerabilities that can get time-consuming and difficult to handle.

A content management system will help you make changes from a single dashboard and the changes will be established throughout the website.

So, with the help of a content management system, you need to worry about sitewide changes.

  1. You don’t have to be a developer 

Not every person in your team will belong to a computer science background. That can cause issues at certain levels during team collab. But if you incorporate a content management system in your organization, things can be much different.

A content management system can help even those who are not able to code to easily update and make changes to your website. This is one of the most common reasons behind the growing success of a content management system.

Even though you might need some technical assistance to build the website, but once set properly, a content management system can allow anyone to manage the website.

A few training sessions from the person building the website can help everyone in the company to use the content management system without any difficulty.


Wrapping up 

Without any doubt, there are many benefits associated with using a content management system. You can see many of them listed above but they aren’t all of them. Some of the other CMS systems include support for various languages, and reducing IT resources and costs.

A content management system is amongst the best applications that can be used to improve the functionality of your web portal.

So, if you don’t have a content management system yet, it’s time to start looking for one.